EXPLORE - CREATE - WONDER - DISCOVER - GROW
Metro Atlanta's Most Comprehensive and Affordable Summer Camp for Children Ages 5-14
Your Location: Atlanta, Georgia - Emory University
Oak Tree Camps @ Emory University
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We hope that you're able to find the answers you are looking for on this page. Feel free to contact us if you have any other questions. We love hearing from you!
GENERAL QUESTIONS
Where are your camps located?
Our camps are located at the premier athletic facilities of Emory University and the Clayton State University.
Where can I find directions to your camp?
Click here for directions to our Emory University location.
Click here for directions to our Clayton State University location.
Our main office has the following mailing address:
P.O. Box 517
Atlanta, Georgia 30031
What are the camp hours?
Camp staff will be on hand to greet arriving campers between 7:50-8:15am, and pick-up will be from 4:45-5:15pm. Aftercare is available for parents starting at 5:30pm.
What does my child need to bring to camp?
After registering, you will recieve a confirmation email with more information on what to bring to camp. PLEASE dont forget to clearly label all of your childs belongings with their full name as we have a camp-wide goal of no lost items each day.
Do you separate children by age and grade?
We do for all morning activities. All Oak Tree campers are appropriately separated into groups by age and grade. For sports camps, we take into consideration physical strength and ability. Occasionally, Oak Tree staff will move a camper up/down an age group in sport related camps.
Can we request that my camper be placed in a group with another camper (buddy requests)?
Yes. Buddy requests can be made during the registration process until May 1. We always do our very best to accommodate buddy requests as we know how important this can be to our campers.
What does a sample schedule look like for Oak Tree Camps?
Please click here to see a sample of what a typical day at Oak Tree Camps at Emory Universty would look like for your camper.
Current Field Trip Schedule is as follows:
June 26: Stars and Strikes
July 10: Center of Puppetry Arts- Show TBA
July 17: Federal Reserve Bank- Tentative (Due to camp size), May change to LegoLand within the next week or two
July 24: CNN Center
How much does it cost to attend your camp?
Early bird rates are available through February 15th and are $250/week for full day and $140/week for half day enrollment. A 10% multi-session and multi-camper discount will be automatically applied at check out for those who are eligible.
After February 15th, the cost to attend camp at Emory University is $300/week for full day and $175/week for half day enrollment.
If you require more flexibility, before and after-care is available for a nominal fee.
REGISTRATION
How do I register for Oak Tree Camps?
It’s easy to register online. Simply click on the registration link at the top right of the screen to get started. Since all of our summer programs have limited enrollment, we encourage you to register early since we fill up quickly.
Should my camper enroll in multiple weeks of camp?
Yes! Oak Tree has a wide variety of camps for every interest and our average camper enrolls in 4 weeks of camp each summer.
Do you offer discount?
We offer Early Bird discounts, sibling discounts and multiple sessions discounts. Like us on Facebook to receive special discounts and opportunities to win a free week of camp!
If you are looking to register 3 or more children for our camp, please contact Andre for special rates at Andre@oaktreecamps.com
Do you accept walk up registrations?
We do. Always check the website or call the camp office for availability as camp programs do sell out. Parents are encouraged to register weeks in advance, but we understand that for unforeseen reasons, parents sometimes need to register at the last minute. If you enroll at the camp location, a walk-up fee may be charged in addition to the regular camp tuition.
Do I receive a confirmation when I register?
Once you register and pay for your camp program(s), you will receive a camp confirmation email for your own records. In addition, you will receive an informational email on the Wednesday morning prior to the upcoming camp week. This email will provide you with all necessary information including: carpool, what to bring to camp, directions, and more.
What is your cancellation policy?
If you need to cancel, notify us in writing via email at least 14 days before the start of your child's camp session for a full refund less a $25.00 administration fee. Credit Card processing fees cannot be returned. You must contact us by clicking here to receive your refund. Refunds cannot be handled online and cannot be put back on your credit card. You will be sent a check for the amount refunded.
Any cancellations within 2 weeks of your child's camp session start date will only be eligible for a 50% refund.
HEALTH & SAFETY
Do I need to complete any health forms for my child to participate?
All first-time attending campers will have to complete the necessary online camp forms and waiver in order to participate in Oak Tree Camps. These forms are required by both the County and the State in some of our camp locations. All campers are also required to have current health insurance.
What is the swimming test procedure?
For new campers we administer two tests on Mondays. Please note that although swimming is ONLY offered at our Emory location, swimming is not available at Clayton State University.
Swim test: This test determines whether your camper needs floatation devices during free swim. The test involves confidently swimming from one end of the pool to the other (typically 25 yards) without touching the pool wall or lap lane.
Aquatics level test: This test determines the aquatics level of your camper. This test involves measuring some level-specific skills. Campers that are able to complete all tests will be given a bracelet which will allow use of the diving boards.
For the summer of 2013, we are offering Swim Lessons. Please click here to contact us or more information about our Swimming Lessons.
What is the counselor to camper ratio at Oak Tree Camps?
At Oak Tree Camps, we aim to “over-staff” our programs to provide a unique environment where campers are able to benefit from individual and small group learning and instruction. Each individual program is supervised and run by a leadership team member to ensure consistency and proper supervision.
For our younger campers, we aim to maintain a counselor to camper ratio of approximately 8:1. For older campers, the approximate ratio is 9:1.
How do you handle inclement weather?
Safety is our number one priority at all times, and we are extremely mindful of the weather. Camp directors receive alerts via phone if lighting is detected within 20 miles of their location. When lighting is detected within 10 miles of our current location, outdoor camp programs are immediately brought inside.
What precautions do you take to handle the summer heat?
Oak Tree Camps is aware that the unwavering summer heat can drain a camper throughout the day and week. With this in mind, we intentionally keep most of our activity indoors. Water is always available for each camp program and campers are encouraged to take water breaks approximately every 30 minutes. We take the heat, the humidity index, and the air quality index seriously.
Daily, the Executive Director of Oak Tree Camps communicates with the Site Directors at each camp location to discuss the heat and air index. As a general policy, we aim to spend less than one hour outdoors each day.
In addition, we ensure that sunscreen is re-applied on your camper throughout the day. We typically plan to re-apply sunscreen at 9:30 am and 1 pm. We always have sunscreen on-site if your camper forgets or loses their sunscreen. All sunscreen applications are logged in our Sunscreen Log Book so that we can easily monitor all campers.
Can Oak Tree Camps accommodate children with peanut or other life-theatening allergies?
Yes. Families with children who have peanut or nut allergies can feel safe and comfortable at Headfirst Camps. We are well aware of the dangers and concerns with all children allergies and take our allergy procedures and systems seriously. Upon registration (and in the morning of each camp day), Headfirst directors take special note of the children with allergies by placing a mandatory, but inconspicuous, colored bracelet around the child’s wrist marked with the child’s name for identification purposes (in case of EpiPen use, etc). If you have any questions about our policies, please feel free to contact us anytime or see the Site-Director on location. If your child requires an EpiPen at camp, please be sure to place the EpiPen in a clear plastic bag along with a head shot photo of the child and with the name of the camper on the bag. This bag (and any necessary instructions) should be presented to the location Site-Director upon check-in on Monday morning. The EpiPen should stay on location throughout the week and then picked up on Friday.
